Events Coordinator

Events Coordinator Overview

• The Events Coordinator will manage logistics for field events, ensuring seamless execution and attendee satisfaction.
• Coordinate hosted dinners, sponsorship activations, and regional programs in the Northeast market.
• Source venues, vendors, catering, signage, swag, and AV equipment for events.
• Develop and maintain event timelines, run-of-show documents, and staffing plans.
• Manage attendee registration, communications, and on-site check-in processes.
• Collaborate with sales teams to build invite lists and ensure event objectives are met.
• Track event budgets and vendor expenses, ensuring adherence to financial guidelines.
• Compile post-event recaps, analyzing attendance, feedback, and logistical outcomes.
• This is a remote, part-time contract role with flexible scheduling opportunities.

Events Coordinator Key Responsibilities & Duties

• Plan and execute field events, including dinners, sponsorships, and regional programs.
• Source and coordinate venues, vendors, catering, signage, swag, and AV equipment.
• Develop detailed event timelines, staffing plans, and day-of operational documents.
• Manage attendee registration setups, communications, and on-site check-ins effectively.
• Collaborate with sales teams to align invite lists and attendee engagement strategies.
• Coordinate with internal teams to utilize shared resources for event branding and logistics.
• Monitor and track event budgets, addressing discrepancies proactively.
• Compile post-event reports, summarizing attendance, feedback, and logistical insights.
• Ensure smooth execution of booth setups, teardowns, and material shipments.

Events Coordinator Job Requirements

• Bachelor’s degree in Arts or related field required.
• Minimum of 3 years of event planning or coordination experience; 5 years preferred.
• Proficiency in event management tools like Asana or similar platforms.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Experience managing budgets and vendor relationships effectively.
• Excellent communication skills for coordinating with cross-functional teams.
• Knowledge of the Northeast market and regional event logistics preferred.
• Ability to work remotely and manage part-time schedules efficiently.
• Commitment to delivering high-quality event experiences for attendees.