Legal Billing Associate

Legal Billing Associate Overview

• The Legal Billing Associate role is a remote contract position focused on administrative billing tasks and client support.
• Assist in handling billing inquiries and providing administrative support to clients and internal teams.
• Ideal for candidates with prior experience in court reporting or legal billing environments.
• Work standard business hours with flexibility for time zones like CST, MST, or PST.
• Opportunity for temp-to-hire transition based on performance and organizational needs.
• Collaborate with a team dedicated to delivering exceptional service and fostering innovation.
• Engage in a role that values teamwork, diversity, and respect among colleagues.
• Leverage your expertise in billing and administrative processes to contribute to organizational success.

Legal Billing Associate Key Responsibilities & Duties

• Prepare and transmit client invoices for services provided, ensuring accuracy and compliance with billing guidelines.
• Respond to customer inquiries regarding invoices and pricing, providing timely and professional support.
• Process accounts payable transactions, maintaining compliance with financial policies and procedures.
• Maintain vendor files and listings for accounts payable, ensuring up-to-date records.
• Assist the collections department with accounts receivable tasks and update Salesforce software as needed.
• Collaborate with the accounting department to identify and implement process improvements.
• Ensure confidentiality and compliance with HIPAA regulations concerning medical records.
• Consolidate data into invoices with correct prices, amounts, and descriptions using structured rate tables.

Legal Billing Associate Job Requirements

• High school diploma required; Bachelor’s degree in related field preferred.
• Minimum of two years of experience in billing or administrative roles, preferably in legal or court reporting settings.
• Proficiency in Microsoft Office and familiarity with Salesforce software.
• Strong attention to detail and ability to manage complex billing processes accurately.
• Excellent communication skills to interact effectively with clients and team members.
• Demonstrated ability to work independently in a remote environment while maintaining productivity.
• Commitment to upholding organizational values including integrity, innovation, and respect.
• Experience in court reporting agencies, litigation support vendors, or law firms is a plus.