Facilities Coordinator

Facilities Coordinator Overview

• The Facilities Coordinator role is a contract position requiring office management and maintenance expertise.
• Ensure cleanliness and organization of office spaces including kitchens, conference rooms, and mailrooms.
• Coordinate catering services and oversee setup and breakdown for meetings and events.
• Serve as liaison with building management and subcontractors for equipment and maintenance needs.
• Handle shipping and deliveries via UPS, FedEx, and USPS, ensuring timely processing.
• Assist with office storage organization and oversee printing needs for staff and consultants.
• Perform weekly cleaning tasks and identify areas requiring repairs or improvements.
• Work collaboratively with the Office Manager to maintain a functional and efficient workspace.

Facilities Coordinator Key Responsibilities & Duties

• Maintain cleanliness and order of office spaces, ensuring a professional environment.
• Coordinate catering orders and ensure proper setup for events and meetings.
• Manage shipping and delivery logistics, ensuring timely and accurate processing.
• Oversee office equipment purchases and maintenance, liaising with vendors as needed.
• Perform weekly cleaning tasks and identify areas requiring repairs or updates.
• Assist with printing needs and ensure resources are available for staff and consultants.
• Collaborate with the Office Manager to organize storage areas and maintain inventory.
• Provide excellent customer service and support to staff and visitors.

Facilities Coordinator Job Requirements

• High school diploma or GED required for this position.
• Minimum of 1 year of experience in facilities management or related roles.
• Ability to lift 50 lbs., climb ladders, and perform physical tasks.
• Effective communication skills, both oral and written, are essential.
• Proficiency in MS Word and Outlook for administrative tasks.
• Strong organizational skills and attention to detail in daily operations.
• Ability to work independently and collaboratively within a team environment.
• Flexibility to work overtime as required by operational needs.