Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide dedicated support to the Chief People Officer during a maternity leave coverage period.
• This role involves hybrid work arrangements, requiring in-office presence Monday through Thursday and remote work on Fridays.
• Responsibilities include managing complex calendars, scheduling meetings, and ensuring seamless coordination for domestic and occasional international travel.
• The position offers a collaborative environment within a dynamic and energetic team.
• Ideal candidates will have experience in HR or legal settings, with strong confidentiality and organizational skills.
• Concur travel management experience is essential, with Salesforce proficiency and familiarity with foundation operations as a plus.
• This contract role spans from September 14, 2026, to March 11, 2027, with a 35-hour workweek.
• Candidates will enjoy a supportive team atmosphere and opportunities to contribute to impactful organizational initiatives.

Executive Assistant Key Responsibilities & Duties

• Provide comprehensive administrative support to the Chief People Officer, ensuring efficient daily operations.
• Manage complex calendars, schedule meetings, and coordinate logistics for domestic and international travel.
• Serve as a gatekeeper, handling confidential information with discretion and professionalism.
• Utilize Concur for travel arrangements and expense management, ensuring accuracy and compliance.
• Support team collaboration by facilitating communication and fostering a positive work environment.
• Assist in preparing reports, presentations, and correspondence as needed.
• Coordinate with internal and external stakeholders to ensure seamless execution of projects and initiatives.
• Adapt to changing priorities and handle multiple tasks efficiently within tight deadlines.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required, with a minimum of 3 years of relevant experience.
• Preferred candidates will have 5 years of experience supporting executives in HR or legal settings.
• Proficiency in Concur travel management software is mandatory, with Salesforce experience as a plus.
• Strong organizational skills and ability to maintain confidentiality are essential.
• Excellent communication skills, both written and verbal, to interact effectively with stakeholders.
• Experience in foundation operations, finance, or similar fields is advantageous.
• Ability to adapt to hybrid work arrangements and manage tasks efficiently in both remote and in-office settings.
• Confidence to act as a gatekeeper and prioritize tasks effectively in a fast-paced environment.