Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist will manage invoice processing and payment workflows using advanced systems like AvidXChange and Multi-Data Services.
• Ensure timely and accurate processing of payments for utilities and vendor accounts across a large residential property portfolio.
• Collaborate with vendors to resolve inquiries, discrepancies, and maintain vendor accounts effectively.
• Prepare monthly paid bills reports and reconcile transactions to ensure accounting accuracy.
• Utilize ACH and direct payment setups to streamline payment processes and monitor transactions.
• Leverage your expertise in high-volume accounts payable to optimize workflows and meet deadlines.
• Work onsite in a collaborative environment, contributing to the success of the accounting team.
• Benefit from comprehensive medical coverage starting on your first day of employment.

Accounts Payable Specialist Key Responsibilities & Duties

• Process invoices through AvidXChange, ensuring proper coding and routing for approval.
• Enter invoices into the system and acquire necessary approvals for timely vendor payments.
• Execute transactions and adjustments via Multi-Data Services to reconcile accounts.
• Manage monthly and quarterly utility payments for NYC Water Board, Verizon, oil companies, and energy providers.
• Maintain vendor accounts, including setup, inquiries, and documentation management.
• Research and resolve discrepancies in payment processes and accounting entries.
• Compile and upload monthly paid bills reports for review by accountants and boards.
• Ensure all payments are accurately reflected in accounting books and systems.

Accounts Payable Specialist Job Requirements

• Bachelor of Science in Business Administration or related field required.
• Minimum of 3 years of experience in accounts payable; 5 years preferred.
• Proficiency in AvidXChange and Multi-Data Services systems is highly desirable.
• Strong ability to manage high-volume accounts payable processes efficiently.
• Excellent analytical skills to identify and resolve discrepancies effectively.
• Experience with ACH and direct payment setups for streamlined transactions.
• Ability to work onsite in a structured 9-5 environment.
• Comprehensive medical coverage provided starting on the first day of employment.