Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide high-level administrative support to the CEO, ensuring seamless daily operations and strategic planning.
• This role involves hybrid work arrangements, requiring in-office presence during the CEO's availability.
• Support includes calendar management, meeting preparation, and proactive material organization for executive engagements.
• Collaborate with the COO for light administrative tasks, primarily calendar maintenance.
• Contribute to a rapidly growing international financial services firm focused on global payment solutions.
• Opportunity to work closely with a pleasant and dynamic CEO, enhancing organizational efficiency.
• Engage in a structured interview process to ensure alignment with organizational culture and expectations.
• Position offers competitive compensation and bonus eligibility for qualified candidates.
• Ideal for professionals with extensive C-suite experience in financial services.

Executive Assistant Key Responsibilities & Duties

• Manage and maintain the CEO's calendar, ensuring optimal scheduling and preparation for meetings.
• Coordinate travel arrangements and logistics for the CEO, including international trips.
• Prepare meeting materials and documents, ensuring readiness for executive engagements.
• Provide light administrative support to the COO including calendar management.
• Facilitate communication between executives and stakeholders, ensuring timely responses and updates.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Assist in planning and organizing corporate events and meetings as needed.
• Support the CEO in strategic planning and execution of business initiatives.
• Adapt to hybrid work schedules and provide in-office support during required periods.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 7 years of experience supporting C-suite executives, preferably in financial services.
• Proficiency in calendar management, meeting preparation, and travel coordination.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal, for professional interactions.
• Experience in hybrid work environments, adapting to flexible schedules.
• Knowledge of financial services industry practices and operations preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Bonus eligibility for exceptional performance and contribution to organizational success.