Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role offers an opportunity to support organizational operations through effective scheduling, tracking, and administrative coordination.
• Work closely with internal teams and external stakeholders to ensure compliance and testing activities are completed accurately and on time.
• This position is ideal for candidates with strong organizational and communication skills seeking an entry-level administrative role.
• Proficiency in Microsoft Excel and Office Suite is essential for generating reports and maintaining accurate records.
• Training is provided, making this a great opportunity for individuals looking to grow their administrative expertise.
• The role operates on-site, ensuring hands-on collaboration with the team and stakeholders.
• Work hours are consistent, from 8:00 AM to 5:00 PM, providing a structured schedule.
• Candidates with prior office experience and familiarity with compliance platforms are preferred.

Administrative Assistant Key Responsibilities & Duties

• Coordinate and schedule recurring testing activities across various assets throughout the year.
• Serve as the primary contact between internal teams, vendors, inspectors, and external stakeholders.
• Track testing schedules and maintain accurate records of completed and outstanding requirements.
• Provide timely updates and reminders to stakeholders regarding scheduled activities.
• Prepare and process reports and documentation related to testing activities.
• Submit and manage regulatory filings through online compliance portals.
• Obtain necessary signatures, approvals, and documentation for filing purposes.
• Monitor filing statuses and address outstanding administrative issues promptly.
• Assist with additional administrative and project coordination tasks as required.

Administrative Assistant Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background required.
• Minimum of 1 year of experience in administrative, coordination, or project support roles.
• Proficiency in Microsoft Excel and Office Suite for data management and reporting.
• Strong organizational and time management skills to handle multiple tasks effectively.
• Exceptional attention to detail and accuracy in documentation and communication.
• Experience with online filing systems or compliance platforms is preferred.
• Self-motivated with excellent follow-up and problem-solving abilities.
• Ability to work on-site and collaborate with the team and stakeholders.
• Prior office experience is required, ensuring familiarity with administrative processes.