Word Processor & Administrative Support Specialist

Word Processor & Administrative Support Specialist Overview

• The Word Processor & Administrative Support Specialist provides high-quality document production and administrative support to attorneys and practice groups.
• Responsible for formatting, proofreading, and editing complex legal documents to ensure accuracy and compliance with firm standards.
• Supports daily operations with administrative tasks, ensuring smooth workflow and efficient communication within the firm.
• Offers scheduled reception coverage, greeting clients and managing incoming calls professionally.
• Collaborates with attorneys and staff to manage document versions and revisions effectively.
• Contributes to the firm’s reputation for excellence and stability in legal services.
• Enjoys a supportive culture, work-life balance, and opportunities to engage in high-profile matters.
• Works in a hybrid arrangement, combining in-office presence with flexibility.

Word Processor & Administrative Support Specialist Key Responsibilities & Duties

• Produce, format, and edit legal documents, ensuring accuracy and adherence to firm guidelines.
• Transcribe and revise tapes and handwritten materials for legal correspondence and memoranda.
• Proofread documents for grammar, punctuation, and spelling errors, ensuring professional quality.
• Provide administrative support to attorneys, including scheduling meetings and managing communications.
• Assist with document executions, scanning, copying, and distribution tasks.
• Perform reception duties, greeting visitors and managing incoming calls professionally.
• Coordinate conference room readiness and hospitality services during reception coverage.
• Troubleshoot and resolve formatting or technical issues with documents as needed.

Word Processor & Administrative Support Specialist Job Requirements

• High school diploma or equivalent; certification in word processing preferred.
• Minimum of 3 years of experience, preferably in a legal or professional services environment.
• Proficiency in document management systems and file sharing platforms is advantageous.
• Strong organizational and time management skills to prioritize tasks effectively.
• Ability to proofread and edit documents for grammar, punctuation, and spelling accuracy.
• Excellent communication skills for building professional relationships.
• Experience supporting multiple professionals in a fast-paced environment preferred.
• Ability to handle confidential information with discretion and professionalism.