Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist role offers a hybrid work arrangement, combining on-site and remote flexibility for optimal work-life balance.
• This contract position provides an opportunity to transition into a permanent role based on performance.
• Work within a dynamic, PE-backed organization that values process improvement and operational excellence.
• Collaborate with a supportive team to ensure accurate and timely processing of vendor invoices and payments.
• Gain exposure to high-volume accounts payable operations, enhancing your professional expertise.
• Contribute to month-end closing processes and support broader accounting functions as needed.
• Utilize your organizational skills to maintain detailed and accurate documentation of transactions.
• Engage in opportunities for process improvement within accounts payable operations.
• Work closely with experienced professionals to enhance your skills and advance your career.

Accounts Payable Specialist Key Responsibilities & Duties

• Accurately prepare, record, verify, and process vendor invoices for goods and services in a timely manner.
• Respond promptly and professionally to vendor inquiries, ensuring exceptional customer service.
• Maintain organized and complete documentation of transactions, including filing and recordkeeping.
• Ensure adherence to internal controls, company policies, and applicable external regulations.
• Obtain and validate W-9 forms for new vendor setup and ensure accuracy in vendor information.
• Review payment terms and ensure prompt processing to take advantage of available discounts.
• Identify and recommend opportunities for process improvement within accounts payable operations.
• Assist with month-end closing processes and support other accounting functions as needed.
• Collaborate with team members and management to ensure seamless operations and compliance.

Accounts Payable Specialist Job Requirements

• Minimum of 1 year of accounts payable experience; 2 years preferred.
• High school diploma required; Associate degree in a related field preferred.
• Proficiency in handling high-volume invoice processing and vendor management.
• Strong organizational skills for maintaining accurate and detailed transaction records.
• Familiarity with internal controls, company policies, and regulatory compliance.
• Ability to identify and implement process improvements within accounts payable operations.
• Effective communication skills for vendor inquiries and team collaboration.
• Experience with month-end closing processes and supporting broader accounting functions.
• Proficiency in relevant accounting software and tools is highly desirable.