Senior Legal Billing Specialist

Senior Legal Billing Specialist Overview

• The Senior Legal Billing Specialist role involves managing complex billing operations for a global law firm, ensuring accuracy and compliance with guidelines.
• Collaborate with attorneys, clients, and firm personnel to deliver exceptional billing services and resolve invoicing issues effectively.
• Support partners and clients by generating and editing proformas, updating rates, and preparing detailed reports.
• Ensure electronic invoices are processed efficiently, resolving rejections and reductions promptly.
• Provide training and mentorship to new and junior billing staff, fostering team growth and efficiency.
• Contribute to special projects, process improvements, and policy discussions within the billing department.
• Maintain confidentiality and professionalism while handling sensitive client and firm matters.
• Work in a hybrid environment, balancing onsite and remote work effectively.

Senior Legal Billing Specialist Key Responsibilities & Duties

• Perform daily billing activities, including proforma generation, timecard summaries, and client report preparation.
• Ensure timely and accurate invoice processing in accordance with client guidelines.
• Resolve billing issues by collaborating with partners and other stakeholders.
• Implement and adhere to client fee arrangements and outside counsel guidelines.
• Manage electronic invoice submissions and address rejections or reductions efficiently.
• Assist with training and mentoring of billing staff, enhancing team capabilities.
• Participate in special assignments, including testing and process improvement initiatives.
• Maintain administrative responsibilities, ensuring accurate record-keeping and reporting.

Senior Legal Billing Specialist Job Requirements

• Associate of Applied Science (AAS) degree required; Bachelor’s degree in accounting or finance preferred.
• Minimum of five years of billing experience, preferably in a law firm or professional services environment.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint, with strong Excel capabilities.
• Experience with 3E, eBilling HUB, and eBilling vendor sites is advantageous.
• Strong analytical, organizational, and problem-solving skills to manage complex billing operations.
• Excellent communication and customer service skills to interact professionally with attorneys, staff, and clients.
• Ability to handle multiple tasks under pressure while maintaining attention to detail.
• Demonstrated ability to preserve confidentiality and exercise discretion in sensitive matters.