Office Manager

Office Manager Overview

• The Office Manager role offers an exciting opportunity to lead operations at a dynamic CPA firm.
• Manage office functions, ensuring smooth daily operations in a fast-paced, professional environment.
• Coordinate scheduling for junior partners and provide administrative support to optimize their efficiency.
• Mentor and lead office staff, fostering teamwork and professional growth.
• Oversee office maintenance, including supply management and vendor communications.
• Work onsite in newly renovated offices equipped with advanced technology and amenities.
• Engage with clients professionally, managing reception and phone communications.
• Contribute to collections and other administrative tasks during quieter periods.
• Ensure compliance with firm policies while maintaining a personable and proactive approach.

Office Manager Key Responsibilities & Duties

• Manage office operations, including supply orders, repairs, and vendor communications.
• Coordinate schedules for junior partners, ensuring efficient time management.
• Mentor and lead office staff to promote a collaborative and productive work environment.
• Handle reception duties, including phone communications and client interactions.
• Assist with collections and administrative tasks during quieter periods.
• Maintain office organization and ensure compliance with company policies.
• Support the team during tax season with extended hours and weekend availability.
• Collaborate with the landlord and external vendors to address office needs.
• Utilize Microsoft Office tools to manage schedules and administrative tasks effectively.

Office Manager Job Requirements

• Bachelor of Science in Business Administration or related field required.
• Minimum of 3 years of experience in office management; 5 years preferred.
• Proficiency in Microsoft Office tools, including Word, Excel, and Outlook.
• Experience in CPA or financial services firms is preferred but not mandatory.
• Strong organizational and leadership skills to manage staff and operations effectively.
• Ability to work onsite in a fast-paced, high-tech office environment.
• Flexibility to work extended hours and weekends during peak seasons.
• Personable demeanor with the ability to engage professionally with clients and staff.
• Proven ability to hit the ground running and adapt to dynamic work demands.