Office Assistant

Office Assistant Overview

• The Office Assistant will support NYC Operations with various administrative and hospitality tasks, ensuring smooth office functionality.
• This is a contract-to-permanent role, offering professional growth opportunities in a dynamic corporate environment.
• The position requires on-site presence five days a week, adhering to a structured schedule.
• Candidates must demonstrate strong customer-centric focus and multitasking abilities.
• The role includes managing inventory, catering coordination, and event setup.
• Proficiency in Microsoft Office Suite and basic AV support knowledge are essential.
• Candidates must be capable of lifting up to 30 lbs and possess a proactive mindset.

Office Assistant Key Responsibilities & Duties

• Manage inventory of snacks, beverages, and office supplies, including ordering and restocking.
• Coordinate catering services and ensure proper setup and breakdown for events.
• Organize and maintain pantries, café bars, and supply storage areas.
• Provide basic audio-visual support and set up meeting spaces.
• Process mail, respond to user requests, and handle UPS shipping tasks.
• Print reports, presentations, and event materials as needed.
• Assist with other administrative duties as assigned by management.

Office Assistant Job Requirements

• High school diploma or GED equivalent is required.
• Minimum of one year of experience in office services or a similar role.
• Proficiency in Microsoft Office Suite, with SharePoint knowledge being a plus.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to multitask effectively in a deadline-driven environment.
• Capable of lifting up to 30 lbs and performing physical tasks as needed.
• Must complete a basic food handler course (firm-paid).