Receptionist

Receptionist Overview

• The Receptionist will serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment.
• This role involves managing front desk operations, including answering calls, greeting guests, and maintaining reception areas.
• Provide administrative support to the executive team and assist with meeting coordination and event planning.
• Ensure the reception area and conference rooms are tidy and well-organized at all times.
• Collaborate with various teams to support office operations and maintain a positive work environment.
• Opportunity to work in a dynamic, fast-paced financial services environment with professional growth potential.
• Gain experience in client-facing roles, enhancing communication and organizational skills.

Receptionist Key Responsibilities & Duties

• Answer and manage the main phone line, screen calls, and take messages professionally.
• Welcome and assist guests and visitors, providing beverages and ensuring a positive experience.
• Organize and schedule conference room bookings using Outlook and maintain meeting spaces.
• Assist with administrative tasks, including meeting setup, catering orders, and office supply management.
• Provide backup support to executive assistants and the hospitality team as needed.
• Coordinate travel arrangements, vendor security clearance, and event logistics occasionally.
• Submit office repair tickets and ensure timely resolution of facility issues.
• Maintain and update internal contact directories and assist with ad-hoc projects.

Receptionist Job Requirements

• Bachelor’s degree required, preferably in a related field.
• 1+ years of experience in receptionist, hospitality, or client-facing roles preferred.
• Exceptional interpersonal and communication skills with a polished and professional demeanor.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office applications, including Excel and Word, is a plus.
• Ability to work in a fast-paced environment while maintaining composure and professionalism.
• Interest in the financial services industry and working in a dynamic office setting.
• Must be available to work on-site Monday through Friday with flexible hours.