Accounts Payable

Accounts Payable Overview

• The Accounts Payable role focuses on managing procurement database tasks, invoice processing, and purchase order creation for the client.
• Ensure accurate bookkeeping functions related to accounts payable, payroll, and general accounting assignments.
• Collaborate with vendors to validate invoices for completeness, accuracy, and proper documentation.
• Prepare payments and documentation for entry into the accounts payable system.
• Assist with audits and special projects as required by the client.
• Work on-site to ensure seamless communication and task execution within the accounting department.
• Utilize MS Office applications and agency-specific accounting systems effectively.
• Maintain confidentiality and demonstrate sound judgment in handling sensitive information.

Accounts Payable Key Responsibilities & Duties

• Process vendor invoices accurately and efficiently within the procurement database.
• Create and manage purchase orders to support procurement operations.
• Validate invoice documentation for accuracy and completeness before processing.
• Prepare and enter invoice payments into the accounts payable system.
• Assist with audits, ensuring compliance and accuracy in financial records.
• Support special projects as assigned by the accounting team.
• Maintain organized records and documentation for accounts payable tasks.
• Provide timely and effective communication with vendors and internal teams.

Accounts Payable Job Requirements

• Associate's Degree in Accounting or related field, or High School Diploma with 2-3 years of experience.
• Minimum of 1 year of accounting or bookkeeping experience required.
• Proficiency in MS Office applications and ability to learn agency-specific systems.
• Strong written and verbal communication skills for effective collaboration.
• Excellent organizational and time management skills to handle varied workloads.
• Attention to detail and accuracy in managing financial records.
• Ability to maintain confidentiality and demonstrate good judgment in sensitive situations.
• Experience with accounts payable systems and procurement databases preferred.