Executive Assistant

Executive Assistant Overview

• The Executive Assistant role offers an opportunity to support senior leadership in a dynamic, entrepreneurial environment.
• Work closely with the Founder & Managing Partner, ensuring seamless operations and effective communication.
• Manage a fast-paced schedule, including extensive travel arrangements and calendar coordination.
• Contribute to a high-growth organization with real career development opportunities.
• Collaborate with a small, entrepreneurial team in a professional services environment.
• Support logistics for meetings, events, and board gatherings with precision and attention to detail.
• Ensure confidentiality and discretion in handling sensitive information and communications.
• Enhance organizational efficiency by anticipating needs and proactively addressing challenges.

Executive Assistant Key Responsibilities & Duties

• Manage complex calendars and schedules, ensuring optimal time management for the executive.
• Coordinate domestic and international travel logistics, adapting to changes as needed.
• Prepare and submit detailed expense reports, tracking business and travel expenses.
• Organize and support internal and external meetings, including agendas and follow-ups.
• Collaborate with team members to coordinate events and board meetings effectively.
• Create and maintain professional documents using PowerPoint, Excel, and Word.
• Provide 24/7 on-call support based on urgency and context, including weekend responsiveness.
• Deliver daily and weekly status reports, ensuring proactive communication and organization.

Executive Assistant Job Requirements

• Bachelor’s degree in a relevant field, such as Business Administration or Arts.
• Minimum of 4 years of administrative experience in corporate or professional services.
• Proficiency in Microsoft Office programs, particularly Outlook, Excel, and PowerPoint.
• Exceptional organizational and communication skills to manage competing priorities.
• Ability to work in a high-performance culture with evolving priorities.
• Preferred familiarity with finance or private equity environments.
• Strong composure and professionalism, with the ability to handle demanding situations.
• Eligibility to work in the U.S. without sponsorship requirements.