Executive Assistant

Executive Assistant Overview

• The Executive Assistant role supports high-level leadership team members in a dynamic, fast-paced environment.
• This position requires hybrid work, with four days onsite and one day remote weekly.
• Collaborate with cross-functional teams to ensure operational efficiency and seamless executive support.
• Handle confidential information with discretion and professionalism, ensuring trust and reliability.
• Manage complex schedules, coordinate meetings, and prioritize competing requests effectively.
• Prepare executive-level communications, presentations, and reports with accuracy and attention to detail.
• Support special projects and contribute to the overall success of the department.
• Facilitate travel arrangements, including itineraries, accommodations, and logistics for domestic and international trips.

Executive Assistant Key Responsibilities & Duties

• Provide comprehensive administrative support to senior executives, ensuring seamless daily operations.
• Coordinate internal and external meetings, including leadership and Board activities.
• Manage executive calendars, prioritizing competing deadlines and shifting priorities.
• Prepare agendas, presentations, and correspondence for executive-level communications.
• Process expense reports, invoices, and administrative transactions promptly and accurately.
• Organize department records, track deliverables, and coordinate administrative workflows.
• Plan and execute department meetings, team events, and leadership offsites.
• Serve as a point of contact for stakeholders, providing high-quality support and responsiveness.

Executive Assistant Job Requirements

• Bachelor’s degree preferred; high school diploma or equivalent required.
• Minimum of 5 years of executive administrative experience, preferably supporting C-suite executives.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Advanced proficiency in Microsoft Office Suite and ability to learn new technologies.
• Strong written, verbal, and interpersonal communication skills.
• Experience supporting Board of Directors activities is a plus.
• Collaborative team player with a proactive, solution-oriented approach.