Payroll Specialist

in Professional Services
  • Bronx, New York View on Map
  • Salary: $125,000.00 - $135,000.00

Job Detail

  • Experience Level Manager
  • Degree Type Bachelor of Arts (BA)
  • Employment Full Time
  • Working Type Hybrid
  • Salary Type Annually
  • Industry Healthcare
  • Selling Points

    Non-profit organization offering a Payroll Specialist opening with a hybrid work schedule.

Job Description


  • Comprehensive Payroll Management: Oversee payroll operations for multiple legal entities and pay groups, ensuring adherence to company policies, union contracts, and legal standards.
  • Collaborative Support: Partner closely with HR and Payroll teams to deliver exceptional customer service and streamline payroll processing procedures.
  • Data Accuracy and Integrity: Maintain accurate and complete payroll data entries, ensuring timely processing and compliance with regulatory requirements.
  • Thorough Reconciliation: Conduct meticulous reconciliation of payrolls pre- and post-processing, managing changes, additions, and terminations as necessary.
  • Garnishment Administration: Handle garnishments, generate reports using ADP and G/L applications, and ensure prompt payment and funding of union dues, in accordance with legal mandates.
  • Benefit Funding Preparation: Prepare and reconcile data for benefit funding as needed, collaborating with stakeholders to ensure accuracy and timeliness.
  • Financial Collaboration: Collaborate with Finance colleagues to address any General Ledger discrepancies promptly and effectively.
  • Special Payments Management: Update payroll records accurately and promptly for special payments, gross-ups, and other financial adjustments.
  • Reporting and Distribution: Review and distribute ADP funding notices to various accounting departments, facilitating transparent communication.


  • Educational Background: Bachelor's degree in Accounting preferred, providing a solid foundation for payroll operations.
  • Technical Proficiency: In-depth knowledge of payroll software, Microsoft Word, and advanced Microsoft Excel (including VLOOKUP and pivot tables) is essential.
  • Experience: Minimum of 3 years of hands-on payroll experience, demonstrating a deep understanding of payroll processes and regulations.
  • Customer Service Skills: Excellent customer service skills to effectively address inquiries and concerns from internal stakeholders.
  • Analytical Skills: Ability to collect, analyze, and interpret data accurately, facilitating informed decision-making.
  • Software Familiarity: Prior experience with payroll systems like Namely,, and QuickBooks is advantageous.
  • Autonomous Work Ethic: Capacity to work independently, prioritize tasks effectively, and maintain focus amidst competing demands.
  • Communication Skills: Highly effective written and verbal communication skills, essential for seamless collaboration and information sharing within the team.

Required skills

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  • This role offers a hybrid work model with the convenience of being metro accessible. The office boasts luxury amenities, and there’s the flexibility to work from home on Mondays and Fridays, with all necessary equipment supplied.