Family Office Associate

Family Office Associate Overview

• The Family Office Associate plays a pivotal role in managing financial operations and administrative tasks for the client.
• Ensure accurate processing and coding of invoices and deposits across multiple entities.
• Reconcile accounts, vendor statements, and credit card transactions to maintain financial accuracy.
• Prepare and track mailings for legal and financial documents to trustees and beneficiaries.
• Provide administrative support by initiating IT and facilities requests for operational efficiency.
• Collaborate with vendors to resolve discrepancies and execute timely payments.
• Maintain discretion and integrity while handling sensitive financial information.
• Work on-site to ensure seamless communication and operational support.
• Contribute to financial reporting, data analysis, and tax compliance efforts.

Family Office Associate Key Responsibilities & Duties

• Review and process vendor invoices and personal expenses with accuracy and timeliness.
• Execute payments through credit cards, checks, and electronic transfers.
• Ensure proper documentation and coding of invoices and deposits to general ledger accounts.
• Reconcile vendor statements, bank accounts, and credit card transactions regularly.
• Prepare and track mailings for legal and financial documentation.
• Initiate IT and facilities requests to support operational needs.
• Assist in financial reporting, data analysis, and ensuring tax compliance.
• Maintain organizational efficiency and prioritize competing deadlines effectively.
• Collaborate with external advisors and internal teams for seamless operations.

Family Office Associate Job Requirements

• Bachelor's degree in Finance, Business Administration, or equivalent experience preferred.
• Minimum 3 years of experience in finance or accounting; 5 years preferred.
• Proficiency in Microsoft Excel and Office Suite; experience with accounting software like Sage Intacct or QuickBooks.
• Strong organizational skills and attention to detail in financial operations.
• Knowledge of basic accounting principles and investment terminology.
• Ability to handle sensitive financial information with discretion and integrity.
• Excellent oral and written communication skills for effective collaboration.
• Capability to prioritize tasks in a fast-paced environment.
• Must be 21 years or older and able to work on-site five days a week.