Payroll Specialist

Payroll Specialist Overview

• The Payroll Specialist will manage semi-monthly payroll processes for a nationwide workforce, ensuring accuracy and compliance with regulations.
• Collaborate with the accounting team to maintain payroll records and support employee expense reporting.
• Handle payroll-related inquiries, resolve discrepancies, and ensure timely processing of payroll taxes and deductions.
• Assist with compliance to federal, state, and local payroll requirements, including multi-state payroll regulations.
• Support payroll reporting, reconciliations, and contribute to special projects as needed.
• Work in a remote environment, leveraging tools such as Paylocity and Microsoft Business Central.
• Opportunity for flexible employment arrangements including temporary, temp-to-hire, or direct-hire options.
• Contribute to the operational success of a growing organization supporting library systems nationwide.

Payroll Specialist Key Responsibilities & Duties

• Process semi-monthly payroll for employees across multiple states, ensuring accuracy and timeliness.
• Review employee hours, payroll changes, deductions, and other payroll information for accuracy.
• Resolve payroll-related discrepancies and handle employee inquiries promptly and professionally.
• Assist with payroll taxes, garnishments, and other required deductions.
• Maintain accurate payroll records and ensure compliance with payroll regulations.
• Support expense reporting and assist with payroll reconciliations and reporting.
• Collaborate with the accounting team to ensure seamless payroll operations.
• Participate in special projects and initiatives to improve payroll processes.

Payroll Specialist Job Requirements

• Bachelor of Science (BS) degree in a relevant field.
• Minimum of 1 year of hands-on payroll experience; 5 years preferred.
• Experience with multi-state payroll and hourly/non-exempt employee populations.
• Knowledge of California payroll laws and regulations is strongly preferred.
• Proficiency with payroll systems such as Paylocity is a plus.
• Ability to work independently in a remote environment with strong attention to detail.
• Familiarity with expense reporting tools like Ramp and accounting systems like Microsoft Business Central.
• Strong organizational skills and ability to handle confidential employee information.