Legal Secretary

Legal Secretary Overview

• The Legal Secretary role offers a dynamic opportunity to support attorneys and legal teams in a professional services environment.
• Provide administrative and legal assistance to 5-6 attorneys, including the managing partner.
• Prepare, proofread, and format legal documents, correspondence, agreements, and presentations with precision.
• Manage attorney schedules, coordinate meetings, and organize travel arrangements effectively.
• Handle timekeeping, billing support, and client matter administration with accuracy.
• Maintain confidentiality while organizing sensitive files and legal information.
• Collaborate with attorneys, clients, courts, and external parties to ensure seamless communication.
• Assist in preparing for legal proceedings, meetings, and hearings, ensuring readiness.
• Contribute to a supportive and efficient team environment during the temp-to-perm transition.

Legal Secretary Key Responsibilities & Duties

• Provide comprehensive administrative support to attorneys and legal teams in a fast-paced setting.
• Prepare, edit, and format legal documents, correspondence, and presentations accurately.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• Handle time entry, billing support, and client matter administration tasks.
• File legal documents electronically and maintain organized filing systems.
• Conduct conflict checks, open new client matters, and maintain accurate records.
• Monitor deadlines, assist with docketing, and support case management activities.
• Organize and maintain confidential files and sensitive information securely.
• Assist attorneys in preparing for meetings, closings, hearings, and other legal proceedings.

Legal Secretary Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on legal or administrative studies preferred.
• Minimum of 4 years of experience as a Legal Secretary or similar role; 7 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong knowledge of legal terminology, document preparation, and law firm procedures.
• Experience with electronic court filing systems and legal technology platforms preferred.
• Exceptional organizational skills and attention to detail in managing multiple assignments.
• Excellent written and verbal communication skills with a professional demeanor.
• Ability to handle confidential information with discretion and professionalism.
• Legal secretarial certification or advanced degree in legal studies preferred.