Senior Executive Assistant

Senior Executive Assistant Overview

• The Senior Executive Assistant will provide strategic administrative support to two Managing Directors within a dynamic investment team.
• Act as a mentor and resource for the broader Executive Assistant team, promoting professional excellence and collaboration.
• Ensure seamless coordination of complex schedules, travel arrangements, and meeting logistics for executives.
• Contribute to firm-wide engagement initiatives, including events with senior advisors, portfolio executives, and industry leaders.
• Uphold high standards for office environment and hospitality, ensuring a professional and welcoming workspace.
• Participate in cross-functional projects, supporting internal programming and external events.
• Enjoy exceptional benefits, including fully paid healthcare plans and gourmet meals prepared by a personal chef.
• Engage in company outings and family-friendly events, fostering a supportive and inclusive workplace culture.

Senior Executive Assistant Key Responsibilities & Duties

• Manage complex calendars, coordinate meetings, and arrange domestic and international travel for executives.
• Prepare executives for meetings with briefing materials, agendas, and logistics coordination.
• Coordinate logistics for portfolio board meetings and high-stakes in-office engagements.
• Support recruitment efforts, including scheduling and coordination of interviews.
• Mentor and guide the Executive Assistant team, reinforcing administrative workflows and service standards.
• Collaborate on cross-functional projects, supporting firm-wide events and team activities.
• Maintain organized systems for document management and internal communications.
• Proactively identify and address gaps in office environment standards, ensuring operational excellence.

Senior Executive Assistant Job Requirements

• Bachelor of Science degree required, with a minimum of 10 years of experience in executive support roles.
• Proven ability to manage complex schedules, travel arrangements, and high-stakes meeting logistics.
• Experience mentoring and guiding administrative teams, promoting professional standards and collaboration.
• Strong organizational skills, with expertise in document management and CRM software (e.g., Salesforce).
• Exceptional communication and discretion in handling sensitive information and competing priorities.
• Proactive problem-solving skills and ability to anticipate needs in dynamic environments.
• Familiarity with event planning and hospitality standards for professional settings.
• Commitment to fostering a supportive and inclusive workplace culture through engagement initiatives.