Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will support daily operations in a fast-paced finance firm.
• Provide administrative support, including scheduling, calendar management, and travel arrangements.
• Assist with light office management tasks to ensure smooth operations.
• Collaborate with senior executives for coordination and logistical support.
• Maintain office supplies, snacks, and overall organization.
• Contribute to vendor coordination and basic office upkeep.
• Opportunity to grow within the firm and take on more responsibilities.
• Work onsite Monday through Friday, 8:00 AM to 5:00 PM.

Administrative Assistant Key Responsibilities & Duties

• Coordinate and manage team schedules, calendars, and travel arrangements.
• Support office operations, including supply management and organization.
• Assist with coordination tasks for visiting senior executives.
• Handle desk bookings and office coordination tools effectively.
• Organize team meals, weekly breakfasts, and lunches.
• Ensure vendor coordination and basic office upkeep.
• Provide backup support for executive assistants as needed.
• Collaborate with team members to ensure smooth daily operations.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required.
• 1–3 years of experience in administrative, hospitality, or similar roles.
• Highly organized, proactive, and dependable with strong communication skills.
• Familiarity with NYC, including restaurants and general navigation, preferred.
• Positive attitude and willingness to take initiative and learn.
• Ability to manage multiple tasks and prioritize effectively.
• Flexibility to adapt to a dynamic and fast-paced environment.
• Commitment to professional growth and development within the firm.