Project Administration

Project Administration Overview

• The Project Administration role supports construction projects, acting as a liaison between operations, corporate finance, and external parties.
• Engage in financial reporting, compliance, and processing responsibilities for projects ranging from $20 million to $1 billion.
• Serve as the primary point of contact for craft workforce communications and responsibilities.
• Collaborate with payroll teams on adjustments, pay increases, terminations, and per diem packages.
• Assist with field new hires, including dispatching, paperwork, drug testing, and safety training.
• Review and manage subcontractor certified payroll submissions, resolving delinquent or missing items.
• Process purchase orders and project invoices, ensuring timely payments and accurate coding.
• Support monthly pay applications, including invoicing, subcontractor payments, and lien waiver tracking.
• Contribute to maintaining a high-performance culture in a fast-paced environment.

Project Administration Key Responsibilities & Duties

• Assist with trade payroll processing, including timecard collection and coding.
• Coordinate field new hire processes, including paperwork, testing, and training.
• Manage subcontractor certified payroll submissions and resolve issues directly with subcontractors.
• Process purchase orders and project invoices, ensuring accuracy and timeliness.
• Assist with vendor setup and maintain accurate documentation control.
• Support monthly pay applications, including invoicing and lien waiver tracking.
• Maintain and order office supplies, ensuring smooth office operations.
• Track insurance certificates and support equipment management and inventory control.
• Facilitate communication and relationship management with suppliers, subcontractors, and clients.

Project Administration Job Requirements

• High School Diploma or GED required; additional certifications are advantageous.
• 1-3 years of administration or accounting experience, preferably in construction projects.
• Proficiency in Microsoft Office, especially Excel and Word; experience with Textura, SAP, or Coupa preferred.
• Demonstrated ability in billing, document control, and purchasing processes.
• Strong attention to detail and commitment to data accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with large-scale construction projects preferred but not required.
• Physical ability to lift and move objects up to 25 pounds occasionally.
• Flexibility to work extended hours during critical project phases or emergencies.