Executive Assistant

Executive Assistant Overview

• The Executive Assistant role offers a dynamic opportunity to support senior executives in a fast-paced technology team environment.
• This is a temporary contract position lasting 3-4 months, providing coverage during a maternity leave.
• The position requires on-site work four days per week in a hybrid arrangement.
• You will manage multiple calendars, coordinate travel plans, and process expense reports efficiently.
• Collaborate with senior executives and contribute to the team's administrative needs and deliverables.
• Utilize your proficiency in Microsoft Outlook and Teams to streamline communication and scheduling.
• This role offers the chance to work closely with experienced professionals in a dynamic environment.
• Ideal for candidates with strong organizational skills and a proactive approach to executive support.

Executive Assistant Key Responsibilities & Duties

• Provide administrative support to 2-3 senior executives and the broader technology team.
• Manage multiple calendars with precision, ensuring seamless coordination of schedules.
• Arrange complex travel plans, including multi-leg trips across various time zones.
• Process expense reports promptly, maintaining accuracy and compliance.
• Format and prepare internal and external communications, including memos and presentations.
• Facilitate special requests and contribute to the execution of last-minute deliverables.
• Collaborate with the Facilities and Administration team to support organizational needs.
• Provide secondary coverage for the team, ensuring smooth operations during peak times.

Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree required, with strong academic credentials.
• Minimum of 7 years of experience as an executive assistant supporting senior management.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail in a fast-paced environment.
• Experience managing global travel arrangements and multi-leg itineraries.
• Strong written and verbal communication skills, with the ability to draft professional documents.
• Comfortable working in a dynamic environment and supporting a large team.
• Ability to anticipate needs and provide executive support beyond typical workday hours.