Senior Administrative Assistant

Senior Administrative Assistant Overview

• The Senior Administrative Assistant role offers a dynamic opportunity to provide comprehensive support to senior management in a professional services environment.
• This position requires advanced proficiency in Microsoft Office Suite and strong organizational skills to manage multiple tasks effectively.
• You will handle tax processing, engagement letters, client setup, billing, and administrative support for senior-level staff.
• The role demands excellent communication skills to interact with top-level management and external clients.
• This is a contract-to-hire position with potential for permanent placement based on performance.
• The position requires full-time, on-site support in a deadline-driven environment.
• Ideal candidates should possess a High School Diploma or GED and at least four years of administrative experience.
• Professional services firm experience and familiarity with ERP systems are preferred but not mandatory.
• This role provides an opportunity to enhance administrative expertise and contribute to organizational success.

Senior Administrative Assistant Key Responsibilities & Duties

• Perform tax processing tasks, including assembly, delivery, and electronic signature management.
• Monitor processing and delivery workflows using the client’s tax tracking system.
• Draft and process engagement letters and successor documentation.
• Set up new client contracts and projects, ensuring accurate data entry and compliance.
• Provide billing support as instructed, maintaining accuracy and timeliness.
• Offer administrative assistance to principals, managing directors, and senior managers.
• Handle general administrative tasks and ad hoc requests efficiently.
• Maintain confidentiality and manage sensitive information with discretion.
• Collaborate with team members to improve processes and deploy enhancements.

Senior Administrative Assistant Job Requirements

• High School Diploma, GED, or equivalent; Bachelor’s degree preferred.
• Minimum of four years of administrative experience; professional services firm experience preferred.
• Advanced proficiency in Microsoft Office Suite; ERP system experience preferred.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Strong written and verbal communication skills, including superior grammar and punctuation.
• Excellent organizational skills and attention to detail for managing multiple projects.
• Capability to handle confidential information and challenging situations with diplomacy.
• Team-oriented mindset with a willingness to assist as needed.
• Commitment to improving processes and deploying enhancements effectively.