Legal Assistant

Legal Assistant Overview

• The Legal Assistant will support up to six attorneys in a fast-paced litigation department, ensuring efficient operations and high-quality legal documentation.
• Work in a leading firm specializing in insurance law, offering exposure to complex legal cases and professional growth opportunities.
• Collaborate closely with attorneys to prepare, format, and proofread legal documents, including pleadings, discovery, and depositions.
• Utilize advanced Excel skills to create and manage spreadsheets, ensuring accuracy and compliance with legal standards.
• Enter attorney time using 3E software, maintaining meticulous records and supporting billing processes.
• Provide reception coverage and administrative support, enhancing office operations and client interactions.
• Contribute to the firm's legacy of excellence in legal services, rooted in over a century of specialized practice.
• Enjoy a structured work schedule with opportunities for overtime compensation and professional development.

Legal Assistant Key Responsibilities & Duties

• Assist attorneys with drafting, editing, and finalizing legal documents, ensuring accuracy and adherence to deadlines.
• Prepare and format tables of contents and authorities for legal pleadings, supporting case preparation.
• Manage attorney timesheets and reports, utilizing 3E software for efficient time entry and billing.
• Organize and maintain binders, files, and documentation, ensuring accessibility and compliance with firm standards.
• Provide administrative support, including preparing travel authorization forms, check requests, and expense statements.
• Perform reception duties, including screening calls and directing them to appropriate recipients.
• Collaborate with attorneys to open new cases and manage related documentation efficiently.
• Utilize advanced Excel skills to create spreadsheets and reports, supporting case analysis and decision-making.

Legal Assistant Job Requirements

• Bachelor of Arts (BA) degree required, with a strong academic background preferred.
• Minimum of three years of experience as a Legal Assistant; five years preferred.
• Proficiency in legal document preparation, including TOA and TOC generation, preferred.
• Advanced knowledge of Microsoft Word and Excel, with strong formatting and organizational skills.
• Experience with 3E software for time entry and billing processes preferred.
• Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines in a dynamic environment.
• Strong communication skills, both written and verbal, to interact with attorneys and clients professionally.
• Willingness to work onsite, adhering to a structured schedule with opportunities for overtime.