Bilingual Spanish Receptionist

Overview

• Serve as the first point of contact for visitors and callers in a bilingual Spanish-speaking environment.
• Provide administrative support including data entry, filing, and scanning tasks to ensure smooth office operations.
• Utilize MS Word and Excel to prepare documents and maintain accurate records.
• Collaborate with team members to ensure effective communication and workflow within the office.
• Maintain a professional and welcoming office environment for clients and staff.
• Handle incoming calls and emails, directing inquiries to the appropriate departments.
• Ensure compliance with company policies and procedures in daily operations.
• Assist in scheduling appointments and managing calendars for office staff.

Key Responsibilities & Duties

• Answer and direct incoming calls in both Spanish and English to appropriate personnel.
• Perform data entry tasks to update and maintain office records accurately.
• Prepare and organize documents using MS Word and Excel for office use.
• Manage filing and scanning of documents to ensure accessibility and organization.
• Greet visitors and provide assistance, ensuring a positive experience.
• Coordinate with other staff members to facilitate efficient office operations.
• Maintain office supplies and inventory, placing orders as needed.
• Support scheduling and calendar management for meetings and appointments.

Job Requirements

• Associate of Science (AS) degree or equivalent educational background required.
• Minimum of 1 year of experience in a receptionist or administrative role.
• Proficiency in MS Word and Excel for document preparation and data management.
• Bilingual fluency in Spanish and English is mandatory for effective communication.
• Strong organizational skills to manage filing, scanning, and administrative tasks.
• Excellent verbal and written communication skills in both Spanish and English.
• Ability to work onsite during standard office hours (9 AM – 5 PM).
• Health insurance benefits available after 6 months of employment.