Part-Time Receptionist

Part-time Receptionist Overview

• The Part-time Receptionist will serve as the welcoming face of the office, ensuring smooth daily operations and a professional environment.
• Work on-site Monday, Wednesday, and Thursday, from 8 am to 4 pm, supporting office management and administrative tasks.
• Contribute to maintaining the office's cleanliness, organization, and readiness for employees and guests.
• Provide exceptional customer service by greeting visitors, answering calls, and organizing refreshments for guests.
• Assist in managing office supplies inventory, placing orders, and ensuring availability of essential items.
• Support the coordination of travel and conference events through maintaining the global office calendar.
• Collaborate with the US Office Manager to organize engaging in-house events for employees.
• Handle ad hoc administrative support tasks for North American offices, including document filing and organization.
• Opportunity to transition to full-time employment after six months based on performance and organizational needs.

Part-time Receptionist Key Responsibilities & Duties

• Welcome employees and guests, ensuring a positive and professional first impression.
• Maintain cleanliness and organization of common areas, meeting rooms, and kitchen spaces.
• Manage physical mail distribution, including scanning and storing items for various teams.
• Answer reception phone calls and coordinate visitor access and security passes.
• Maintain office supplies inventory, placing orders as necessary to ensure availability.
• Assist in organizing shared drives and ensuring all documents are correctly filed and updated.
• Support the management of corporate apartment reservations and cleaning schedules.
• Collaborate with teams in Chicago and Toronto offices to ensure smooth operations.
• Help organize and execute engaging in-house events to foster a positive work environment.

Part-time Receptionist Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on administrative or related fields preferred.
• Minimum of 2 years of experience in reception or administrative roles preferred.
• Strong organizational skills and attention to detail for maintaining office operations.
• Excellent communication skills for interacting with employees, guests, and team members.
• Ability to work on-site and adapt to a dynamic office environment.
• Proficiency in office tools and systems for managing calendars, documents, and supplies.
• Positive energy and a welcoming demeanor to enhance the office atmosphere.
• Capability to handle multiple tasks and prioritize effectively under pressure.
• Flexibility to transition to full-time employment based on organizational needs.