Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist will manage crucial financial operations, ensuring accuracy and compliance in vendor payments and expense reimbursements.
• This permanent, on-site role offers opportunities to contribute to a professional law firm environment.
• Collaborate with cross-functional teams to support accounting and administrative tasks effectively.
• Utilize your expertise in accounting software, including Tabs3, to streamline processes.
• Gain exposure to legal research allocations and tax certificate management.
• Work closely with the Controller and HR Administrator on ad hoc assignments.
• Enhance your skills in a dynamic, detail-oriented professional setting.
• Contribute to the annual processing of tax information returns and vendor payments.

Accounts Payable Specialist Key Responsibilities & Duties

• Review and process vendor invoices, petty cash requests, and staff expense reimbursements daily.
• Codify and post accounts payable transactions to the general ledger accurately.
• Maintain and update the accounts payable database through document scanning.
• Prepare and present weekly expense reports, explaining material variances.
• Allocate and enter legal research time and expenses into billing software.
• Set up payments via company checks, EFT, and ACH methods.
• Communicate and follow up with vendors and staff regarding outstanding accounts payable issues.
• Collect, verify, and safeguard vendor/contractor tax certificates (W-8/W-9).
• Assist with administrative support for the Controller and HR Administrator.

Accounts Payable Specialist Job Requirements

• Bachelor's or Associate degree in Accounting, Business Management, or MIS required.
• 2-3 years of experience in a professional office environment preferred.
• Proficiency in MS Excel, Word, Outlook, and Adobe Acrobat essential.
• Experience with Tabs3 software is a plus.
• Strong attention to detail and ability to multitask under pressure.
• Excellent written, verbal, and interpersonal communication skills required.
• Ability to commute and maintain punctuality for on-site work.
• Dedicated team player with a proactive approach to problem-solving.
• Familiarity with annual tax information return processing (1099-Misc) preferred.