Administrative Assistant (Temporary)

Administrative Assistant Overview

• The Administrative Assistant will provide essential support to the client’s executive team, ensuring smooth operations and effective communication.
• This role involves hybrid work, combining remote tasks with occasional in-office responsibilities and event support.
• Assist with post-event reconciliation, donor tracking, and auction item organization following major events.
• Prepare and manage executive schedules, correspondence, and logistics for meetings and events.
• Collaborate with a small, dedicated team to support organizational goals and initiatives.
• Opportunity for conversion to a permanent role based on performance and organizational needs.
• Engage with CRM systems to maintain donor records and generate accurate reports.
• Contribute to the preparation of financial and operational documents for internal and external stakeholders.
• Support administrative tasks and ensure efficient office operations.

Administrative Assistant Key Responsibilities & Duties

• Provide executive support by managing schedules, preparing documents, and coordinating logistics for meetings.
• Assist with post-event reconciliation, including tracking donor pledges and auction items.
• Maintain and update donor records in CRM systems, ensuring data accuracy and consistency.
• Generate donor and fundraising reports to support strategic initiatives.
• Prepare payment requests and assist with vendor payment processes.
• Coordinate logistics for internal and external meetings, including agendas and minutes.
• Support the preparation of gala revenue tables and donor acknowledgments.
• Attend daily team meetings to ensure alignment on organizational priorities.
• Handle sensitive information with discretion and professionalism.

Administrative Assistant Job Requirements

• Bachelor’s degree preferred, with 1+ years of administrative experience; nonprofit experience is advantageous.
• Proficiency in Microsoft Office and Google Workspace; familiarity with CRM systems like Neon is a plus.
• Exceptional attention to detail, organizational skills, and ability to work independently.
• Comfortable handling sensitive information with discretion and maintaining confidentiality.
• Proactive and accountable, with the ability to anticipate needs and prioritize tasks effectively.
• Strong communication skills to liaise effectively with internal and external stakeholders.
• Ability to adapt to hybrid work arrangements and occasional in-person event support.
• Experience in nonprofit or event-related administrative tasks is highly desirable.
• Comfortable working collaboratively within a small, dynamic team environment.