Legal Billing Assistant

Legal Billing Assistant Overview

• The Legal Billing Assistant will support legal and compliance teams by managing vendor invoices and ensuring accurate payment processing.
• Provide administrative assistance to legal teams, including document organization and communication with internal and external stakeholders.
• Act as the primary liaison for legal vendors, addressing billing inquiries and resolving issues efficiently.
• Collaborate with law firms, vendors, and internal teams to streamline invoice processing and approvals.
• Ensure compliance and accuracy in invoice management using Coupa software and other tools.
• Contribute to improving operational processes and office conditions daily.
• Support executive-level tasks beyond typical workday requirements, showcasing initiative and adaptability.
• Work in a hybrid environment with flexibility for remote work on Fridays.

Legal Billing Assistant Key Responsibilities & Duties

• Process and manage invoices exceeding $10 million from law firms and vendors.
• Supervise software onboarding and rollout for legal invoice processing systems.
• Oversee invoice workflows in Coupa, ensuring compliance and proper approval routing.
• Address vendor billing questions, payment status inquiries, and resolve issues promptly.
• Facilitate deliverables, special requests, and last-minute implementations effectively.
• Organize and review legal documents, maintaining confidentiality and accuracy.
• Communicate with law firms, vendors, clients, and investors to ensure seamless collaboration.
• Enhance operational efficiency and contribute to the overall success of the legal team.

Legal Billing Assistant Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 2 years of experience, with 10 years preferred.
• Experience in law firms, corporate law departments, or accounts payable is advantageous.
• Proficiency in Microsoft Office Suite; familiarity with Coupa software is a plus.
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage schedules and processes in fast-paced environments.
• Comfortable working in dynamic settings and handling unfamiliar situations.
• Demonstrated ability to maintain confidentiality and work independently.