Recruiting Coordinator

Recruiting Coordinator Overview

• The Recruiting Coordinator will support the Talent Acquisition team, ensuring efficient and welcoming experiences for candidates and hiring teams.
• Coordinate interviews across multiple calendars, locations, and time zones, maintaining accurate scheduling and communication.
• Assist with job postings, pre-employment activities, and administrative tasks throughout the recruiting process.
• Collaborate with recruiters, hiring managers, and cross-functional partners to enhance the candidate experience.
• Maintain accurate and confidential recruiting records, reports, and documentation.
• Support recruiting events, hiring initiatives, and Talent Acquisition projects as needed.
• Identify opportunities to improve coordination processes and communication strategies.
• Provide responsive and professional support to candidates, hiring managers, and internal partners.
• Contribute to a fast-paced, team-oriented work environment with a focus on excellence.

Recruiting Coordinator Key Responsibilities & Duties

• Coordinate phone, virtual, and onsite interviews across multiple calendars and time zones.
• Communicate interview details and scheduling updates to candidates and hiring teams professionally.
• Support job posting activities and ensure accurate candidate information in the applicant tracking system.
• Assist recruiters with candidate correspondence, offer documentation, and interview materials.
• Monitor recruiting activities and follow up on outstanding items to ensure progress.
• Maintain accurate and confidential recruiting records and documentation.
• Support pre-employment processes in collaboration with internal teams and external vendors.
• Partner with recruiters and hiring managers to resolve scheduling or process-related questions.
• Contribute to recruiting events, hiring initiatives, and Talent Acquisition projects.

Recruiting Coordinator Job Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1–2 years of experience in recruiting coordination, HR, or administrative support preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with applicant tracking systems or scheduling platforms preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Responsive and professional support to candidates and internal partners.
• Ability to work effectively in a fast-paced, team-oriented environment.