Project Coordinator

Project Coordinator Overview

• The Project Coordinator role involves managing administrative and operational tasks for architectural and engineering projects.
• Coordinate project documentation, schedules, and agreements to ensure seamless execution.
• Prepare draft transmittal letters, meeting minutes, and bid advertisements for project stakeholders.
• Assist in the distribution of bid documents and coordination of contract awards.
• Maintain databases for contractor status, change orders, and construction correspondence.
• Support the preparation and submission of forms for regulatory authorities.
• Collaborate with teams to ensure compliance with project scopes and schedules.
• Provide administrative support for construction contract completion and payment documentation.

Project Coordinator Key Responsibilities & Duties

• Manage front desk reception, addressing client, contractor, and vendor needs effectively.
• Review and distribute agreements, scopes, and schedules to relevant project members.
• Coordinate reproduction and distribution of project plans to designated rooms.
• Assist in compiling data for construction cost opinions and bid document distribution.
• Facilitate preparation and execution of change orders and directives.
• Draft certificates of payment and construction contract completion documents.
• Coordinate processing of shop drawing submittals and RFIs under PM direction.
• Support preparation of forms for regulatory compliance, including TAS reviews and TCEQ submissions.

Project Coordinator Job Requirements

• Bachelor of Science in Architecture (B.Arch.) or equivalent educational background required.
• Minimum of 5 years of experience in architectural and engineering project coordination.
• Proficiency in typing at least 50 words per minute is essential.
• Strong understanding of construction documentation, contracts, and regulatory compliance.
• Experience with contractor status databases and change order history maintenance.
• Ability to prepare and coordinate submittals for regulatory authorities effectively.
• Excellent organizational and communication skills for managing diverse project tasks.
• Mid-level expertise in coordinating architectural and engineering projects is preferred.