Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will support office operations in a dynamic CPA firm environment.
• Manage reception duties, including phone handling and client greetings, ensuring professional communication.
• Coordinate office maintenance tasks, including ordering supplies and liaising with building management.
• Assist in scheduling for junior partners, ensuring efficient calendar management and meeting arrangements.
• Mentor staff and act as a team leader, fostering collaboration and productivity.
• Participate in collections tasks during quieter periods, contributing to financial operations.
• Work onsite in newly renovated offices equipped with modern technology and amenities.
• Engage in a fast-paced environment, ensuring high-quality work and operational efficiency.
• Benefit from a supportive team culture and opportunities for professional growth.

Administrative Assistant Key Responsibilities & Duties

• Perform reception duties, including handling calls, welcoming clients, and maintaining a professional front desk presence.
• Coordinate office supplies, food orders, and building repairs, ensuring smooth operations.
• Support scheduling for junior partners, managing calendars and meeting logistics.
• Mentor and lead staff, promoting teamwork and professional development.
• Assist in collections and administrative tasks during quieter periods.
• Ensure adherence to office policies and procedures, maintaining a high standard of service.
• Collaborate with team members to address operational challenges effectively.
• Contribute to a positive work environment, fostering productivity and engagement.
• Adapt to seasonal workload increases, including extended hours during tax season.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required, showcasing strong educational foundation.
• Minimum of 3 years of experience, with 5 years preferred, in administrative roles.
• Proficiency in Microsoft Office Suite, ensuring effective task management and communication.
• Experience in CPA or financial services firms is preferred but not mandatory.
• Ability to manage multiple tasks in a fast-paced, high-tech office environment.
• Strong organizational and interpersonal skills, fostering collaboration and efficiency.
• Willingness to work extended hours during tax season, including occasional weekend shifts.
• Personable demeanor with a results-oriented approach to achieving goals.
• Eligibility for benefits including 401K, health insurance, and profit sharing.