Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will provide essential support to the Personal and Professional Development Center, ensuring smooth operations and effective communication.
• This role involves coordinating events, managing communications, and assisting with employment and internship outcome reporting.
• The position is a contract opportunity for approximately three months, offering flexibility in scheduling.
• Work closely with the Director of Career Advising and Undergraduate Program to support the center's initiatives.
• Engage with students, alumni, and employers, fostering strong relationships and ensuring a positive experience.
• Utilize Microsoft Office tools to create and update presentation materials, reports, and promotional content.
• Contribute to the development of marketing materials, including web copy, newsletters, and event programs.
• This on-site position is located at the Rose Hill campus in the Bronx.

Administrative Assistant Key Responsibilities & Duties

• Serve as receptionist for meetings with students, alumni, and employers, ensuring a welcoming environment.
• Coordinate and manage events and workshops, including booking rooms, arranging catering, and handling logistics.
• Create and analyze resume books, follow up with employer requests, and coordinate student interviews.
• Manage communications with students regarding job opportunities, internships, and events.
• Assist in collecting and reporting employment and internship outcomes, ensuring accuracy and timeliness.
• Develop and update presentation materials using Microsoft Word, Excel, and PowerPoint.
• Edit, proofread, and create promotional materials, including brochures, flyers, and web content.
• Maintain event trackers and manage student registrations for workshops and events.
• Collaborate with team members to ensure smooth execution of center activities and initiatives.

Administrative Assistant Job Requirements

• Bachelor of Arts degree required, with a minimum of one year of relevant experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint is essential for success in this role.
• Strong communication skills and attention to detail are critical for effective task execution.
• Ability to manage multiple projects simultaneously and meet deadlines in a dynamic environment.
• Self-motivated and capable of anticipating challenges with excellent organizational skills.
• Experience in an academic, business, or office setting is preferred for this entry-level position.
• Flexibility to work 19 hours per week, including full days on Wednesday and Friday.
• Ability to collaborate effectively with students, alumni, and employers to support center goals.
• Commitment to maintaining confidentiality and professionalism in all interactions.