Project Coordinator

Project Coordinator Overview

• The Project Coordinator role supports organizational change management initiatives through effective project coordination and operational assistance.
• Collaborate with leadership, training, and communication teams to ensure seamless execution of projects and tasks.
• Maintain program trackers, records, and schedules to ensure accurate documentation and timely delivery.
• Coordinate meetings, events, and onboarding processes to enhance stakeholder engagement and program effectiveness.
• Assist in producing professional presentations and communications to support organizational goals.
• Provide administrative support to ensure smooth operation of change management programs.
• Contribute to improving administrative processes and workflows for enhanced efficiency and consistency.
• Monitor deadlines and priorities, proactively addressing risks and conflicts to maintain project momentum.
• Support surveys and feedback collection activities to gather insights and improve program outcomes.

Project Coordinator Key Responsibilities & Duties

• Provide day-to-day coordination and administrative support for change management programs.
• Maintain rosters, trackers, attendance records, and program documentation for accurate reporting.
• Coordinate onboarding processes, sending communications and providing access to resources.
• Schedule meetings, training sessions, and events, managing logistics and follow-up tasks.
• Support production of presentations, newsletters, and communications through formatting and proofreading.
• Maintain editorial calendars, compile content, and route drafts for review and approval.
• Prepare routine communications using approved templates and distribution lists.
• Document meeting notes, decisions, risks, and action items for effective follow-up.
• Compile participation data and metrics, preparing status reports for stakeholders.

Project Coordinator Job Requirements

• Bachelor’s degree or equivalent education and relevant experience in project coordination or administrative support.
• Minimum of two years of experience in project coordination, program management, or communications support.
• Proficiency in Google Workspace or similar productivity tools for collaboration and documentation.
• Strong written and verbal communication skills, including proofreading and professional correspondence.
• Experience with organizational change management or process improvement initiatives preferred.
• Ability to manage multiple assignments, stakeholders, and deadlines with high accuracy and independence.
• Proven ability to work within large, complex organizations, including higher education or government sectors.
• Experience creating polished presentations and communications using PowerPoint and other tools.
• Knowledge of project management and event coordination practices is advantageous.