Legal Administrative Assistant

Legal Administrative Assistant Overview

• The Legal Administrative Assistant role offers an opportunity to support attorneys in a dynamic legal environment.
• Provide technical and administrative support to ensure attorneys meet client needs effectively.
• Collaborate with a team-oriented staff in a professional law firm setting.
• Manage calendars, coordinate travel arrangements, and organize meetings and conference calls.
• Engage with clients and internal teams to maintain positive business relationships.
• Assist with document production, including drafting, editing, and formatting legal documents.
• Handle time entry, billing support, and expense report preparation for attorneys.
• Conduct internet research and maintain paper and electronic files.
• Contribute to the firm’s success by demonstrating initiative and sound judgment.

Legal Administrative Assistant Key Responsibilities & Duties

• Provide administrative support including calendar and contact management, event planning, and travel coordination.
• Manage complex calendars and prioritize meeting requests and logistics.
• Handle high volumes of phone calls and ensure prompt and accurate message delivery.
• Coordinate internal and external meetings and conference calls efficiently.
• Arrange domestic and international travel and process related business requests.
• Welcome clients and interact professionally with attorneys and staff.
• Utilize firm-supported software for document production, editing, and formatting.
• Assist with billing, time entry, and expense report preparation.
• Provide backup coverage to other offices as needed.

Legal Administrative Assistant Job Requirements

• Bachelor’s degree preferred, with 5+ years of relevant experience in legal or similar environments.
• Proficiency in legal-specific applications and advanced office software.
• Strong organizational skills and ability to prioritize multiple tasks effectively.
• Excellent interpersonal skills to collaborate with diverse personalities in high-pressure situations.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Self-starter with initiative to manage competing priorities independently.
• Knowledge of Big Law or legal industry preferred.
• Ability to produce high-quality documents with attention to detail.
• Willingness to work overtime and adapt to dynamic business needs.