Hr Assistant

HR Assistant Overview

• The HR Assistant provides essential administrative and operational support to Human Resources programs and processes, ensuring a positive employee experience and efficient service delivery.
• Assist with employee lifecycle activities, including onboarding, offboarding, and internal transfers, ensuring smooth transitions and compliance with HR policies.
• Maintain accurate employee records and documentation, ensuring compliance with data privacy and confidentiality requirements.
• Support HR compliance and reporting activities, including audits, ACA reporting, and policy administration.
• Serve as a key resource for employee inquiries, providing timely assistance and maintaining the HR Operations mailbox.
• Coordinate HR communications, recognition programs, and administrative tasks to enhance employee engagement and satisfaction.
• Participate in continuous improvement initiatives to enhance HR processes and operational efficiency.
• Work in a hybrid environment, balancing in-office and remote work to support HR operations effectively.

HR Assistant Key Responsibilities & Duties

• Manage employee onboarding activities, including benefit elections, Form I-9 completion, and benefits orientation support.
• Coordinate employee offboarding processes, collaborating with IT, Legal, Payroll, Benefits, and HR Business Partners.
• Maintain accurate employee records, ensuring compliance with data privacy and record retention policies.
• Respond to unemployment claims and inquiries, managing related documentation and processes.
• Support HR compliance activities, including labor law postings, ACA reporting, and policy administration.
• Assist with HR communications, intranet postings, and employee communications coordination.
• Provide administrative support for Benefits and Leave programs, including purchase orders and mailing requests.
• Identify opportunities for process improvement and participate in projects to enhance HR services.

HR Assistant Job Requirements

• Associate of Arts (AA) degree required; Bachelor's degree in Human Resources or related field preferred.
• 0-3 years of experience in HR Operations or a related role, with knowledge of HR laws and regulations.
• Proficiency with HRIS systems and Microsoft Office applications, ensuring effective data management and reporting.
• Strong organizational skills with exceptional attention to detail and accuracy in managing HR documentation.
• Excellent communication and interpersonal skills, capable of handling sensitive information with discretion.
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment, ensuring timely service delivery.
• Experience with compliance activities, including audits, ACA reporting, and labor law postings.
• Proactive problem-solving skills, contributing to continuous improvement initiatives within HR operations.