Receptionist

Receptionist Overview

• The Receptionist will manage front desk operations, ensuring smooth daily activities and a welcoming environment for visitors and staff.
• Provide excellent customer service by greeting visitors professionally and handling inquiries efficiently.
• Coordinate schedules and assist with booking guest offices and transportation for visiting employees.
• Support office operations by managing conference rooms, catering orders, and reporting maintenance issues.
• Assist with planning company events, board meetings, and off-site activities.
• Handle administrative tasks such as expense reports, reimbursements, and budget tracking.
• Collaborate with various departments to ensure seamless office functionality and support special projects.
• Maintain professionalism and adhere to corporate casual dress code policies.
• This is a full-time, on-site contract role with standard working hours from Monday to Friday.

Receptionist Key Responsibilities & Duties

• Answer, screen, and direct incoming phone calls to appropriate personnel.
• Greet and welcome visitors, ensuring a positive and professional experience.
• Manage conference room bookings and ensure orderly conditions in reception areas.
• Assist with catering orders and coordinate refreshments for meetings.
• Report maintenance issues to the Facilities Manager or building management promptly.
• Support planning and execution of company events and meetings.
• Prepare and manage expense reports and track office budgets.
• Collaborate with departments to ensure smooth daily operations and assist with special projects.
• Maintain a professional demeanor and adhere to corporate policies and procedures.

Receptionist Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 2 years of experience in a receptionist or similar role; 3 years preferred.
• Proficiency in Microsoft Office Suite and other relevant software platforms.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills with high attention to detail.
• Professional demeanor, positive attitude, and solutions-oriented mindset.
• Ability to collaborate effectively within a team environment and with diverse stakeholders.
• Adherence to corporate casual dress code and professional presentation standards.
• Willingness to work on-site during standard business hours, Monday through Friday.