Legal Billing Specialist

Legal Billing Specialist Overview

• The Legal Billing Specialist will ensure accurate and timely billing processes for legal services, supporting partners, lawyers, and clients.
• Collaborate with a strong, supportive team in a globally recognized law firm.
• Opportunity for professional growth, including advancement to Senior Billing Specialist roles.
• Work in a dynamic environment with exposure to high-level legal operations and billing systems.
• Utilize advanced billing systems like Elite 3E or Aderant for efficient operations.
• Engage with professionals at all levels, including partners, lawyers, and leadership.
• Contribute to maintaining compliance with client guidelines and fee agreements.
• Enhance your skills in electronic billing and legal financial management.
• Be part of a firm that values longevity and professional development.

Legal Billing Specialist Key Responsibilities & Duties

• Perform daily billing activities, including Proforma generation, edits, and invoice preparation.
• Ensure timely and accurate processing of electronic invoices, resolving rejections or reductions efficiently.
• Collaborate with partners and legal secretaries to address billing inquiries and resolve client issues.
• Maintain accurate billing records, including work-in-progress notes and billing preference documentation.
• Implement client Outside Counsel Guidelines and fee terms effectively.
• Generate and analyze client reports as requested by legal professionals.
• Collaborate with the billing team and other departments to enhance operational efficiency.
• Ensure confidentiality and professionalism in all client and firm matters.
• Participate in year-end billing activities and other peak season tasks as needed.

Legal Billing Specialist Job Requirements

• Bachelor’s degree or equivalent experience in billing, accounting, or related fields.
• Minimum of two years of legal billing experience, preferably in mid to large law firms.
• Proficiency in MS Excel and Word, with strong analytical and mathematical skills.
• Experience with Elite 3E or Aderant billing systems and electronic billing platforms.
• Understanding of general accounting principles as they apply to billing and accounts receivable.
• Ability to communicate effectively with professionals at all organizational levels.
• Detail-oriented with the ability to manage multiple tasks in a fast-paced environment.
• Commitment to professional longevity and minimal employment gaps.
• Prior law firm experience and exposure to client billing agreements preferred.