Receptionist

Receptionist Overview

• The Receptionist will provide administrative support to the payroll department, ensuring smooth operations and effective communication.
• Serve as the first point of contact for incoming calls, routing them appropriately and maintaining detailed call logs.
• Respond to inquiries via Microsoft Teams and assist with basic payroll-related tasks as needed.
• Collaborate with team members to ensure timely and accurate administrative support.
• Maintain a professional and organized workspace to enhance productivity and efficiency.
• This is a contract position with potential for extension or permanent conversion based on performance.
• Work hours are 7:30 AM to 4:30 PM, fully onsite in a dynamic office environment.
• Ideal for candidates with strong communication and customer service skills seeking entry-level opportunities.

Receptionist Key Responsibilities & Duties

• Answer and route incoming calls, ensuring accurate and timely communication.
• Maintain detailed call logs and track inquiries for reporting purposes.
• Provide administrative support to the payroll department, including document preparation and data entry.
• Respond to Microsoft Teams messages and assist with team coordination.
• Assist with basic payroll-related tasks, learning processes and procedures as needed.
• Ensure a professional and welcoming environment for visitors and callers.
• Collaborate with team members to meet deadlines and achieve departmental goals.
• Uphold confidentiality and accuracy in handling sensitive information.

Receptionist Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background required.
• Minimum of 1 year of experience in receptionist, administrative, or customer service roles.
• Preferred 3 years of experience in similar positions for enhanced proficiency.
• Strong communication and customer service skills with attention to detail.
• Proficiency in Microsoft Teams and basic office software applications.
• Ability to manage multiple tasks in a fast-paced office environment.
• Comfortable learning new processes and assisting with payroll-related tasks.
• Reliable transportation options, including parking lot or public transit access.