Temporary Executive Assistant

Temporary Executive Assistant Overview

• The Temporary Executive Assistant role offers an opportunity to support executive leadership in a dynamic environment.
• Provide administrative support to the CEO and Chief Innovation Officer, ensuring seamless operations.
• Coordinate schedules, manage calendars, and organize travel arrangements for executive team members.
• Assist with onboarding processes, including issuing IDs and keys, and sending welcome emails.
• Work closely with building management to facilitate office access and logistics.
• Support executives in preparing for investor meetings, interviews, and introductory sessions.
• Maintain flexibility to work extended hours and respond to emails during evenings and weekends.
• Potential for transition into a permanent role with competitive salary opportunities.

Temporary Executive Assistant Key Responsibilities & Duties

• Manage executive calendars, ensuring efficient scheduling and prioritization of meetings and events.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Facilitate onboarding processes for new hires, including issuing IDs and keys.
• Draft and send welcome emails to new team members, fostering a positive onboarding experience.
• Collaborate with building management to address office access and security needs.
• Support executives during investor meetings, interviews, and introductory sessions.
• Respond to emails and inquiries promptly, maintaining professional communication standards.
• Adapt to flexible working hours, including evenings and weekends, as required.

Temporary Executive Assistant Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 2 years of experience in executive assistance or administrative roles.
• Proficiency in calendar management and travel coordination.
• Strong organizational skills and attention to detail in handling administrative tasks.
• Ability to manage flexible working hours and respond to after-hours communications.
• Excellent communication skills, both written and verbal, for professional interactions.
• Experience with onboarding processes and collaboration with building management.
• Capability to work on-site five days per week in a dynamic environment.