Project Assistant

Project Assistant Overview

• The Project Assistant role offers a dynamic opportunity to support project coordination and management tasks within a hybrid work environment.
• Assist in gathering and organizing information for new and retrofit projects, ensuring accurate documentation and tracking.
• Collaborate with teams to update spreadsheets and platforms, maintaining data integrity and tracking changes effectively.
• Contribute to resolving shipment issues and coordinating delivery schedules to meet project deadlines.
• Support procurement processes by estimating requirements and sourcing specialized materials as needed.
• Enhance project workflows by utilizing tools like Microsoft Excel, SmartSheet, and ERP systems.
• Enjoy a flexible schedule with early Fridays and a collaborative team environment.
• Opportunity for professional growth through exposure to project management practices and systems.

Project Assistant Key Responsibilities & Duties

• Gather and organize data for projects, ensuring accurate and timely updates in tracking systems.
• Maintain and update distribution lists for various client brands and projects.
• Coordinate with vendors to procure materials and align delivery schedules with project timelines.
• Resolve issues related to fixtures and shipments, ensuring smooth project execution.
• Utilize tools like Microsoft Excel and SmartSheet for data management and reporting.
• Support project estimation and procurement processes, sourcing specialized materials as required.
• Track and update project changes, ensuring all information is current and accurate.
• Collaborate with teams to enhance workflows and improve project management practices.

Project Assistant Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background.
• Minimum of 3 years of relevant experience, with 4 years preferred.
• Proficiency in Microsoft Excel, including VLOOKUP, and familiarity with SmartSheet.
• Experience with ERP systems like Microsoft Dynamics Business Central, Ariba, or Corrigo is advantageous.
• Strong attention to detail and organizational skills to manage complex project data.
• Ability to communicate effectively and collaborate within a hybrid work environment.
• Flexibility to adapt to evolving project requirements and deadlines.
• Willingness to learn and grow in project management practices and systems.