Legal Operations & Administration Manager

Legal Operations & Administration Manager Overview

• The Legal Operations & Administration Manager oversees operational aspects of the Legal Department, ensuring efficiency and confidentiality.
• Lead legal office management, senior-level administrative support, and ownership of key departmental processes.
• Collaborate with Legal, Finance, IT, Facilities, and external partners to streamline workflows and enhance department operations.
• Identify operational needs, recommend solutions, and ensure timely execution of departmental projects.
• Maintain legal records, manage document workflows, and oversee compliance with confidentiality requirements.
• Coordinate legal intake workflows, matter administration, and vendor management processes.
• Support technology implementations, system enhancements, and cross-functional initiatives.
• Develop and maintain department templates, procedures, and resource materials for continuous improvement.
• Contribute to a dynamic and fast-paced environment while maintaining high standards of professionalism and responsiveness.

Legal Operations & Administration Manager Key Responsibilities & Duties

• Lead daily administrative operations, including managing the shared Legal inbox and routing requests appropriately.
• Oversee legal file management, corporate records, and document workflows to ensure accuracy and compliance.
• Manage vendor onboarding, invoice processing, and budget tracking for the Legal Department.
• Coordinate departmental communications, calendars, meeting logistics, and general team support.
• Lead moderately complex projects, including technology implementations and system enhancements.
• Develop solutions for operational challenges and drive projects to successful completion.
• Advise on administrative processes and recommend improvements for efficiency and consistency.
• Collaborate with cross-functional teams to ensure seamless execution of departmental initiatives.
• Maintain confidentiality and professionalism while handling sensitive and privileged information.

Legal Operations & Administration Manager Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on legal administration or related fields preferred.
• 10-12 years of experience in legal administration, operations, or office management.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and prioritization skills to manage multiple workstreams and deadlines effectively.
• Knowledge of legal department operations, matter administration, and records management practices.
• Experience with legal technology, billing systems, and document management platforms.
• Exceptional attention to detail and commitment to accuracy in all tasks.
• Ability to handle sensitive information with discretion and professionalism.
• Positive, service-oriented mindset with strong analytical and problem-solving skills.