Bookkeeper

Bookkeeper Overview

• The Bookkeeper role involves managing accounting processes, ensuring accurate financial data, and preparing reports for internal and external use.
• Perform tasks related to accounts payable and receivable, including invoice processing and reconciliation.
• Maintain vendor information, including W-9s and EFT details, within the accounting system.
• Prepare journal entries for contributions, accounts receivable, and other financial activities.
• Reconcile subsidiary accounts and resolve discrepancies with Local Collection Agents and Employer Services.
• Generate reports and schedules for audits and Trustee reviews as assigned.
• Maintain fixed asset depreciation schedules and ensure compliance with audit requirements.
• Collaborate with team members to meet deadlines and ensure accuracy in financial operations.

Bookkeeper Key Responsibilities & Duties

• Process daily accounts payable invoices, assigning general ledger codes, and uploading to SharePoint workflow.
• Download bank deposit files and create automated journal entries for contribution receipts.
• Reconcile accounts receivable balances and scan related documents for indexing.
• Research and resolve discrepancies in lockbox deposits and stale-dated checks.
• Prepare schedules for balance sheet and income statement accounts for audits.
• Maintain monthly and yearly depreciation schedules for fixed assets.
• Generate reports for Trustees and executive management as assigned.
• Ensure compliance with accounting standards and deadlines outlined in departmental calendars.

Bookkeeper Job Requirements

• High School Diploma or GED is required; additional certifications in accounting are advantageous.
• Minimum of 3 years of bookkeeping or accounting experience; 5 years preferred.
• Proficiency in Microsoft Office Suite, including Excel and Word, is essential.
• Experience with automated accounting systems and general ledger processes is required.
• Strong analytical and reconciliation skills to ensure accuracy in financial operations.
• Ability to work effectively under deadlines and manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, to interact with stakeholders.
• Capability to adapt to procedural changes and maintain composure in high-pressure situations.