Billing Coordinator

Billing Coordinator Overview

• The Billing Coordinator will oversee all aspects of client billing, ensuring compliance with guidelines and delivering exceptional service.
• Collaborate with attorneys, clients, and management to streamline billing processes and resolve inquiries efficiently.
• Utilize advanced billing systems such as Elite, Aderant, or 3E to maintain operational accuracy.
• Provide detailed budgets, forecasts, and ad hoc reporting to support financial planning and client relations.
• Work in a hybrid environment, combining remote flexibility with onsite collaboration.
• Join a dedicated team committed to excellence in billing and financial operations.
• Contribute to a supportive and dynamic workplace culture with opportunities for professional growth.

Billing Coordinator Key Responsibilities & Duties

• Review matter setups to ensure accurate coding and adherence to client billing guidelines.
• Generate, edit, and process client bills, including proformas and narrative adjustments.
• Submit electronic bills, resolve rejections, and follow through until invoices are paid.
• Provide billing forecasts, budgets, and ad hoc reports to clients and management.
• Act as the primary contact for billing-related inquiries from attorneys, clients, and management.
• Collaborate with collections teams to address past-due invoices and ensure timely payments.
• Handle special requests and projects from management, supervisors, and directors.
• Utilize Excel and advanced billing software to optimize workflows and maintain data accuracy.

Billing Coordinator Job Requirements

• Bachelor’s degree in Business, Accounting, Finance, or a related field preferred.
• Minimum of 1 year of billing experience; 2 years preferred, ideally in the legal industry.
• Proficiency in Elite, Aderant, or 3E billing systems is required.
• Advanced Excel skills and familiarity with financial reporting tools are essential.
• Strong analytical, critical thinking, and communication skills are necessary.
• Ability to work independently, multitask, and adapt to flexible schedules, including overtime.
• Experience with electronic billing platforms and compliance with client guidelines is a plus.
• Commitment to delivering exceptional customer service and maintaining operational excellence.