Accounts Payable Coordinator

Accounts Payable Coordinator Overview

• The Accounts Payable Coordinator plays a crucial role in managing financial transactions and ensuring accurate invoice processing and reconciliation.
• This position involves handling accounts payable transactions within an ERP system to ensure timely and accurate payment processing.
• Collaborate with various departments, including Purchasing, Sales, and Inventory Control, to resolve discrepancies and streamline operations.
• Maintain financial records by analyzing balance sheets and general ledger accounts, ensuring compliance with company policies.
• Prepare detailed financial reports, including cash flow and accounts payable reports, to support decision-making processes.
• Conduct weekly analysis of goods received not invoiced (GRNI) to ensure accurate financial reporting.
• Provide administrative support to management and contribute to special projects as required.
• Engage with vendors, customers, and employees to resolve issues and ensure smooth operations.

Accounts Payable Coordinator Key Responsibilities & Duties

• Process accounts payable transactions, including validating invoices, posting material receipts, and preparing payment batches.
• Verify and allocate business transaction details, such as sales slips, invoices, and receipts.
• Maintain accurate financial records by reconciling bank accounts and analyzing ledger accounts.
• Prepare and distribute weekly financial reports, including cash flow and GRNI analysis.
• Collaborate with departments to address discrepancies and improve financial processes.
• Ensure compliance with company policies by obtaining necessary documentation, such as W-9 forms for vendors.
• Provide clerical and administrative support to management and assist with special projects.
• Work effectively with vendors, customers, and employees to resolve issues and maintain positive relationships.

Accounts Payable Coordinator Job Requirements

• Associate of Science (AS) degree in a relevant field is required.
• Minimum of 2 years of experience in accounts payable or related roles; 4 years preferred.
• Proficiency in ERP systems for financial transaction processing and reporting.
• Strong analytical skills for reconciling accounts and preparing detailed financial reports.
• Excellent organizational abilities to manage multiple tasks and meet deadlines.
• Effective communication skills to collaborate with departments and resolve discrepancies.
• Familiarity with financial documentation requirements, such as obtaining W-9 forms for vendors.
• Ability to work on-site and contribute to a dynamic and collaborative environment.