Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will serve as the first point of contact for residents and vendors within a dynamic property management office.
• This role offers exposure to all facets of managing a large residential property with growth opportunities.
• Work in a professional office environment with a small, collaborative team managing 1,100 residential units.
• Engage in diverse tasks including reception duties, data entry, and electronic filing.
• Interact directly with residents and vendors via phone, email, and in-person communications.
• Assist with financial tasks such as payables and receivables, ensuring accuracy and timeliness.
• Utilize standard office equipment and software, including Word and Excel, to complete daily tasks efficiently.
• Contribute to the office's operational success by maintaining organization and attention to detail.
• Work full-time, on-site, with a structured schedule offering varied daily hours.

Administrative Assistant Key Responsibilities & Duties

• Manage front office/reception duties, acting as the initial contact for residents and vendors.
• Perform data entry and electronic filing tasks, comprising 50% of the workload.
• Assist with financial operations, including payables and receivables, ensuring ledger accuracy.
• Interpret resident and vendor ledgers to address inquiries and resolve discrepancies.
• Utilize office equipment such as computers, printers, and scanners for daily operations.
• Provide exceptional customer service to residents and vendors through various communication channels.
• Collaborate with two other administrative staff members to ensure office efficiency.
• Maintain a professional demeanor and work independently to complete assigned tasks.
• Participate in assessments and interviews as part of the hiring process.

Administrative Assistant Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of three years of administrative experience in a professional office setting.
• Proficiency in Microsoft Word and Excel, with familiarity in standard office equipment.
• Strong organizational skills and attention to detail for managing tasks effectively.
• Customer service orientation to address resident and vendor needs professionally.
• Ability to work independently and bring established experience to the role.
• Fluency in Russian and English is a plus for enhanced communication.
• Full-time, on-site availability with adherence to the structured office schedule.
• Commitment to professional growth within the property management field.