Part-Time Administrative Assistant

Responsibilities:

• Serve as the first point of contact for the office, receiving guests and responding to inquiries and correspondence.
• Orient new employees and guests to the office, including building and suite entry requirements and workspace reservation systems.
• Manage local logistics for visitor travel, including transportation and hotel arrangements.
• Organize and support office events and maintain office records and spaces.
• Liaise with building property management and coordinate with headquarters departments to ensure compliance with administrative and IT policies.
• Oversee inventory, office supplies, and equipment, and assist with office relocations and logistics.
• Assist with Donor Events
• Reports to: GREWS Senior Manager
• Internal: Global Real Estate and Workplace Solutions staff, various IRC departments including Finance, IT, and HR.
• External: Suppliers, vendors, NGOs, U.S. government agencies.

Requirements:

• Education: Bachelor’s degree or equivalent professional experience.
• Experience: 1-2 years in an administrative role within a fast-paced environment, managing office logistics, and scheduling events.
• Skills: Excellent organizational, time management, and communication skills. Proven ability to handle confidential information and multitask effectively. Proficiency in Microsoft Office and web-based applications.
• Characteristics: Resourceful, flexible, detail-oriented, and capable of working independently or as part of a team.