Administrative Coordinator

Responsibilities:

• Efficiently manage a variety of office tasks including filing, scheduling meetings, and maintaining office supplies.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation services.
• Handle incoming phone calls with professionalism, directing them to the appropriate departments or individuals.
• Screen calls and take detailed messages as needed to ensure prompt follow-up.
• Accurately transcribe meeting minutes and notes, ensuring all relevant information is captured.
• Oversee and manage the email inbox and calendar to facilitate smooth daily operations.
• Welcome and assist visitors with a friendly and professional demeanor, ensuring a positive experience.
• Prepare and proofread a range of communications including memos, invoices, and reports.
• Maintain a high standard of polite and professional communication in all interactions.
• Organize and execute team events and activities, contributing to a collaborative and engaging workplace environment.
• Provide flexible support across various office functions as required, demonstrating adaptability and initiative.

Qualifications:

• Bachelor’s degree preferred, showcasing a commitment to higher education and professional development.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Exceptional written and verbal communication skills, with a strong ability to convey information clearly and effectively.
• Demonstrated ability to multi-task and prioritize tasks in a fast-paced environment.
• Proven experience in calendar management and organization, ensuring efficient scheduling and time management.
• Outstanding customer service skills with a focus on creating a positive experience for both internal and external stakeholders.